adding a custom domain email address to windows mail app

How To Add a Custom Domain Email Address To The Windows Mail App – Step-By-Step Guide

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Are you thinking about Adding A Custom Domain Email Address To Windows Mail App? Follow this step-by-step guide. This is especially helpful for anybody looking to add a custom domain email address to Windows. 

Basically for easy access and so you can check your emails together with your other ones. If you have your own website this guide I’m hoping might be helpful for anybody that wants to use a custom domain email address. 

Personally, I have set up mine to use with GetResponse.  On this website and I’m sure it’s the same with others such as Aweber and MailChimp I’d imagine it’s similar. Some email providers can cause sent emails to end up in the receiver’s spam folder. I can not say this is 100% true but still, besides this for the added convenience this is worth doing.

This is why I’ve done it.  Although, I just to let you know about a mistake I made. 

So the first custom domain email address I set up was a redirect to my Yahoo.  What I found out was by adding this to my autoresponder that it sent them out OK but I wasn’t able to receive replies.

Put it this way:  If an email autoresponder gives you the opportunity to reach your leads for potentially however long you send them emails…  Imagine how much more you can increase your chances of conversions if you can interact with them.

This you should know is imperative for setting up an Autoresponder making sure everything works as well as it can.

But of course, as I have also learned since doing this is that it is great to do this for better organization if you have multiple websites. So…

Adding A Custom Domain Email Address To Windows Mail or Outlook

Just quickly, in case your wondering my custom domain email address is from Wealthy Affiliate.  You need to be a premium member to use this service but I definitely recommend this totally.  It’s $49 every month which is not cheap but you can join and save as an annual member. It’s not for everyone but anyway…

Your other option is to buy a domain somewhere like GoDaddy or NameCheap and you should get a custom domain email address here after you sign up.  


How To Link Your Custom Email Address to Windows App

To link your custom email address to the Windows app, you need to follow the steps below:

How To Add a Custom Domain Email Address To The Windows Mail App - Step-By-Step Guide screenshot
  1. Open the Windows app on your device and click on the Settings icon.
  2. From the Settings menu, select “Accounts.”
  3. Click on the “Add account” button and select “Other account.”
  4. Enter your custom email address in the space provided and click on the “Connect” button.
  5. Choose your email provider from the list of options or select “IMAP” if your provider is not listed.
  6. Enter the required information, such as your email address, password, and server settings. This information can be obtained from your email provider’s website.
  7. Click on the “Connect” button to link your custom email address to the Windows app.

Once you have completed these steps, your custom email address will be linked to the Windows app, and you will be able to send and receive emails using the app.

These are the steps in short I will look to demonstrate this a better further down but just quickly…

What is Windows Mail?

On the bottom taskbar, you might see a shortcut for this icon.  You can also find it by typing ‘Mail’ into the search bar;

Personally, I use this for my Hotmail, and Yahoo accounts but it’s also easy to set up with Gmail also. 

I like it because, with the click of a button, you can access all your different email accounts straight from your desktop home page.

Adding Custom Domain Emails

So basically anything else other than Hotmail, Yahoo, or Gmail. It requires about 3 different steps;

Step 1.)  Click on the Mail App button. 

Selects Accounts and Add New Account then “Advanced Setup”.

how to add new email address in windows mail app

Step 2.)  Select Internet Email IMAP or POP Accounts

Now the complicated part. Its easy if you know how but just bear with me…

Step 3.)  Enter Your Details

Add details to set up your email account in windows mail app

Here you will need to add your SMTP settings.  You will need 6 things 

1.) A Hostname, Username, and Password for both incoming and outgoing mail. In your SMTP settings you should have 7 fields;

  • Incoming Mail Settings: Hostname
  • Incoming Mail Settings: Username
  • Incoming Mail Settings: Password
  • Outgoing Mail Settings: Hostname
  • Outgoing Mail Settings: Username
  • Outgoing Mail Settings: Password
  • Port Number

So, first, add your email address and your username.  Your username may be your whole email address.  Do not just make this up it should match what’s in your SMTP settings.  Then the password will be your password in your incoming mail settings.

The Account name and where it says ‘send your messages using this name’ can be whatever.

Step 4.) This is the complicated part I would say;

So, the Incoming email server should be the hostname in your incoming mail SMTP settings.  This could be the domain of your website.  My incoming hostname is

For account type choose IMP4, (yours might be iPOP – I don’t know but same applies) and for outgoing (SMTP) email server this will be your hostname in your SMTP outgoing mail settings.   

Step 5.) Make Sure You Check The Right Boxes

First make sure “Outgoing server requires authentication” is checked

and the next box

use the same username and password for sending mail”. MAKE SURE THIS UNCHECKED

Once you uncheck this you should see more settings appear.

Step 6.) Add Outgoing Username and Password

For the ‘Outgoing Server Username’ use the outgoing username in your SMTP outgoing mail settings – mine is yours may be different.  Then you should have a 2nd different password for your outgoing mail settings.  Use this.

Step 7.) Final Step

For the next 2 boxes ‘Require SSL’ leave them unchecked.   

Finally, click Sign In and if all is done correctly it should say congratulations your account has been set up successfully.

And this is basically it but just for good measure test if your email is ok to send and receive.

Test by Seeing If Your Email Can Both Send, Receive and Reply

I’m sure this goes without saying.  Once you have completed these steps test to see if everything works OK 

If so great.  Now, you can add to your autoresponder emails.   Make sure you add the email to your GetResponse, Aweber, or whatever else first.  Make sure to confirm.  Then add both your send and receive email addresses 

From here you should be all set up… Hope this helps!


Finally, I really hope that you have found this guide helpful.  These are honestly, the same steps I’ve taken myself to get my new email series and autoresponder funnel ready to start using.  If you would like to check this I will quickly share with you a link.  I would love for you to join so I can get your thoughts on my work so far…  Here is the link:

Anyway, about this article, if you know anyone that would like to read this then please do pass it on.  Help me to reach as many new readers to this website as possible,   Please like, share, and subscribe ✅

To Your Future Success ?

Alex B. Capra

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